RULES OF THE GAUTENG FREE-MO GROUP (GFG)
Revision 3 Effective 1 August 2017
1. NAME OF THE GROUP
Gauteng Free-Mo Group (Group) (Acronym GFG)
2. PURPOSE OF THE GROUP
The GFG is a voluntary non- profit Group of model railroad enthusiasts formed for the purpose of constructing modules and operating model trains based on North American prototypes and in accordance with North American railroad practice during the period early 1950’s to the end of the 1970’s, utilising the Free-Mo modular concept. For further information refer to the GFG Standards as set out on the GFG Website: gfgsa.wordpress.com
3. ELIGIBILITY FOR MEMBERSHIP
Any person who has an interest in North American railroads and practice is eligible to apply for membership of the Group. All members undertake to abide by these Rules and Technical Standards of the Group. Proposed new members must be approved by the majority of the existing membership.
A person who pays the full fees as set out under 8 below and who undertakes to construct at least one module or related modules (such as a turntable etc.) to the Group’s standards within the agreed time period, or in exceptional cases, provide some talent to the benefit of the Group, shall be entitled to membership of the Group. Such membership shall entitle the member to participate fully in all functions and activities of the Group including decision making and the determination of Group standards. Any member who fails to complete at least one module to the Group’s operating standards within the agreed period after joining the Group, or who fails to abide by the Group’s rules, standards and ethics, shall have his or her continued membership of the Group being subject to review by all members.
Former Associated Members shall be entitled to participate fully in all activities of the Group including the running of trains but may not participate in decision making or in the determination of the Group’s Technical Standards. This class of membership has been discontinued.
Current members shall be listed on the Membership List which shall be reviewed and approved annually by the Group at its first Group meeting in each financial year.
5. PROCEDURE TO APPLY FOR MEMBERSHIP
An applicant for membership should approach one of the Group members who will propose the applicant to the Group at a meeting of the Group.
6. NEW AND EXISTING MEMBERS – APPROVALS REQUIRED BY THE STANDARDS WORK GROUP
• Any new or existing member shall be required to have his/her module/s vetted by the Standards Work Group for the purpose of ensuring that the module/s conform to the requirements of the Group.
• The type of module/s to be introduced by a new or an existing member must be vetted by the Group as a whole prior to the commencement of construction.
• An accurate dimensioned sketch of the module/s is to be provided to the designated layout planner at least one month before any proposed set-up.
• No new modules may be introduced into a set-up without inspection and the prior approval of the Standards Work Group, which approval shall not be unreasonably withheld.
7. LIMITATION ON MEMBERSHIP
The total number of members shall be limited to 25.
8. MEMBERSHIP FEES
• A one-off “Joining Fee”: Full Membership: R300.00 payable on acceptance as a member.
• Annual “Membership Fee”: R120.00 payable at the commencement of the GFG financial year. The annual Membership Fee payable by a new member in respect of the first year of membership shall be proportional based on the number of months of membership.
• The fees are subject to amendment as determined by the Group from time to time.
• By paying their membership fees, members confirm their commitment to abide by these Rules and Technical Standards of the Group.
• A once-off levy shall be applied to the membership from time-to-time should such need arise, subject to the agreement of the majority of members.
9. DUTY OF ALL MEMBERS TO CHECK LOCOMOTIVES AND ROLLING STOCK
It is incumbent on each member to check all his/her new and existing rolling stock and locomotives to ensure that their rolling stock and locomotives meet the Group’s standards prior to being introduced into a set up. No locomotives with a “03” address may be used on any set-up.
10. FINANCIAL YEAR OF THE GFG
1 January to 31 December
11. FINANCIAL MANAGEMENT
The Group shall maintain accounting records of all income and expenditure and shall elect a Treasurer from one of the Group’s members at a meeting of the Group for this purpose. The Treasurer shall circulate the Group’s cash position for the financial year concerned to all members of the Group at least biannually.
12. UTILISATION OF THE GROUP’S FUNDS
The Group’s Funds shall be utilised solely for the purposes of the Group as agreed at Group meetings and for no other purposes whatsoever.
13. CONTROL OF THE GROUP’S ASSETS
The Group shall maintain a Register of the Group Assets to be maintained by one of the members of the Group elected at a meeting of the Group for this purpose.
14. OFFICE BEARERS
The members shall elect such office bearers at a Group meeting as they may deem necessary. The office bearers, so elected, shall hold office for one year and be subject to re-election.
15. MEETINGS OF THE GROUP AND CHAIRMAN
Regular meetings of the Group (in addition to module set-ups) shall be held at such times and at such venues as may be determined by the Group. The Group shall elect a Chairman for the conduct of the Group meetings who shall hold office for one year. The Chairmanship shall rotate annually and a new chairman shall be appointed from one of the full members of the Group.
16. DECISIONS OF THE GROUP
All decisions of the Group shall be determined on a simple majority. The Chairman of the meeting shall have a casting vote, in addition to his own vote as a member, in the event of equality of votes.
17. WORK GROUPS
The Group shall be entitled to form Work Groups as may be required from time to time with the objective of facilitating the operations and functioning of the Group. The Work Groups to be formed, the composition thereof, as well as their terms of reference, shall be determined by the members at a Group meeting.
18. TERMINATION OF MEMBERSHIP
A member may terminate his/her membership at any time by furnishing written notice thereof to the Group at a Group meeting.
A member who terminates his/her membership prior to the dissolution of the Group as provided for in Rule 20 below forfeits any claim to any proceeds arising from the sale of the assets of the Group on dissolution and shall not be eligible for any refund of fees as set out under Rule 8 above.
19. DISPUTE RESOLUTION
Any matters of dispute shall be dealt with by the Group nominating one of its members to attempt to resolve the issue/issues amicably with the party concerned. In the event of failure to achieve a satisfactory outcome, the Group shall decide such further action as it may deem fit.
The Group may be dissolved should 75% of the full members be in favour of dissolution. In such event, the assets of the Group shall be sold and the proceeds thereof as well as the total Funds held by the Group as at the date of dissolution shall be distributed equally amongst those current members in good standing designated as full members as recorded on the membership list and who have been members for a minimum period of at least one year as at the date of dissolution.
No former member shall be entitled to participate in any proceeds arising from a dissolution in terms of this Rule.
26 July 2017